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Lync Options


Lync Options

When you want to configure your Microsoft Lync settings, go to your main Lync window and click on options button (cog wheel) on the top right hand side.
Now you will be greeted by an options window which will display the following topics that you can choose from, where you can alter your  Microsoft Lync settings.

General: Use the General options to set up formatting for your instant messages and other overall settings for Microsoft Lync 2010 communications software.

Personal: Use the Personal options to specify your sign-in settings, select the information that you want to display to others, and determine how Microsoft Lync 2010 communications software interacts with Microsoft Office programs.

Status: Use the Status options to specify how your contacts view your status in Microsoft Lync 2010 communications software.

My Picture: Where you can organize your pictures, choose whether to display a picture or not. You can choose a picture from your photo album or default picture

Alerts: Customize your Lync alerts to your own preference.

Ringtones and Sounds: customize ringtones for your Lync sounds, such as notifications.

Audio Devices: Lyncs communication software detects any compatible communication devices you are using, such as a headset, microphone, and speakers. You can also modify the settings to adjust the volumes, check the call quality, and/or add an additional ringer for incoming calls.

Video Devices: Detects communication devices that are connected you your computer, including your webcam. You can also add or switch devices.

File Saving: Specify where you want to save files that you receive in conversations and recordings that you make of meetings


Instant Messages: Where you can choose to show emoticons in your instant messages or show an alternation background colour for messages in the conversation. In the Change Font… button, you determine how text is going to appear in your instant messaging window such as size, type and colour.

Language: You can choose which language you want to use such as English, French and German.

Quality: Ticking this box will make your computer or device automatically send information to Microsoft about how you use certain products. Information send from your device will help Microsoft solve problems and improve the products and features that customer’s use most often.

Logging: This section is used by system administrators to collect logs so they can collect, analyse and save data. System administrators can then use the information for troubleshooting.

Application Window: This option allows Lync to continue to run so that you can receive alerts of incoming calls or messages, whenever you close the window by clicking on X (close) on the top right hand corner. By Default, clicking the close button minimizes Lync to the task bar. You can choose to have the Lync window minimized to the notification area instead of the task bar by selecting the check box under Application Window


My Account: Specifies your sign-in address and configure how you connect to Microsoft Lync Server 2010 communications software.

Sign-in address: type in your user account details into the box.

Advanced button is used to configure your connection to lync server 2010. Configuration settings are normally set automatically or are set for you by your technical support team.

You can choose to check the Automatically start Lync when I log on to windows if you want Lync to automatically sign in and start Lync 2010 each time that you log on to the windows operating system. If you don’t want to, clear the box. It’s not recommended to have the box ticked if you’re using your computer publicly as other people can access your personal account.

 The Show Lync in foreground when it starts check box will show the Lync main window in front of other windows when it starts. If not selected, the Lync appears in the windows notification area (system tray) when Lync starts.

Personal Information Manager: Used to specify how Lync interacts with Microsoft Office programs.

Under Personal information manager, select either Microsoft Exchange or Microsoft Outlook or None from the drop-down list.

When you select Microsoft Exchange or Microsoft Outlook, the Lync search feature uses the Microsoft Outlook Contact list as a source of contacts, in addition to the global address list. When you select none, the Lync search feature returns contacts only from the global address list. It doesn’t use either the Windows Address Book or the Outlook Contact list.

To make your presence automatically reflect when you are in a scheduled meeting, select the Update my presence based on my calendar information check box.

To show this information to contacts in your Workgroup, select the Show meeting subject and location to contacts in my Workgroup privacy relationship check box.

 To show your Out of Office information to contacts, select the Display my Out of Office information to contacts in my Friends and Family, Workgroup, and Colleagues privacy relationships check box. Clear the check box to hide your Out of Office information from all your contacts.

To save conversation history in Outlook, select the Save instant message conversations in my email Conversation History folder check box. Clearing this check box means that your instant message history is not kept.

Save your phone call history in Outlook, select the Save call logs in my email Conversation History folder check box. Clearing this check box means that your phone call history is not kept.

To save your contacts in Microsoft Exchange Server, select the Save my Lync contacts in my personal contacts folder on the Exchange server check box. Clearing this check box means that your Lync contacts are kept only in Lync.

Location: Specify whether your location is shared with other programs.

Display Photo: This check box will display your contacts pictures.

Activity Feed: Shows the latest statues changes among your contacts, including personal notes, changed pictures, and updated information such as job title and office.


Status: This option specifies how your contacts view your status in Microsoft Lync 20120 communication software.
Here you can set the timers to tell your Microsoft Lync to show your status Inactive or Away when you leave your system idle. This lets your contacts know you’re not at your desk.
The Status option window will give you the option to tick two boxes

  •  I want everyone to be able to see my presence.
  •  I only want people in my contacts list to see my presence.

Everyone except your blocked contacts can see your presence status depending on what you select. You can use these options to choose whether to limit visibility of your presence information to only those people whom you’ve added to your contacts list.

My Pictures

This is where you can choose whether to display pictures as part of your presence information, you can customize which picture you want here. You can choose not to display your picture by clicking the Do not show my picture.

If you want to show your corporate picture, just click on the Default Corporate Picture. All the corporate pictures are stored in the corporate directory. If you want to choose your own picture, the photo must be located on a website that is publicly available. You can revert to your previous picture by clicking on Revert to Previous Picture.


Alerts: This is where you go to customize your lync alerts. If you missed IM (Instant Message) send to you and you want them to be more prominent, you go to alerts page to activate them.

In General Alerts, you can choose to check this box if you to be notified when someone adds you to his or her contacts list.

In the when my status is Do Not Disturb section, you can choose to not display alerts, display them or display from a certain workgroup.

Ringtones and Sounds

In Ringtones and sounds, you can set ringtones for your audio devices, such as notifications. Lync provides a choice of ringtones, and you can specify different tones for different types of calls.

Assign ringtones to calls: To view ringtones and sounds, look at your Calls to list, and select which type of call you want to apply a ringtone. Inside the right box, it will display all the ringtones you want. Each one you select, Lync will play a test tone for you to example.

Sounds: Here you can set when Lync plays sounds with certain events such as incoming calls and IM alerts. Some of the time when you’re using Lync, you don’t want to hear alerts, such as when your status is set to Do Not Disturb. You can customise this by ticking some of the boxes. If you don’t want to hear any alerts whatsoever, all you need to do is clear the Play sounds in Lync 2010 (including ringtones for incoming alerts and IM alerts) check box.

Set Specific Sounds: On the bottom right hand corner of the Ringtones window, is the Sound Settings button. What this button does is you can set specific sounds, scroll down to Lync 2010 and click an event (such as call ended). In the sounds list, click a sound file. It will also give you the option to test it by clicking on Test.
You can also play sounds on hold by clicking the Play music on hold. When putting your contact on hold, your selected music will play.

Audio Devices

Microsoft Lync detects your phone and any other compatible communications devices you are using, such as a headset, microphone, and speakers. You can also modify the settings to adjust the volume, check the call quality, and/or add an additional ringer for incoming calls.

In the audio device window, you can set which device you want to use for your calls. To select your device all you need to do is click on the arrow on the right side of the drop down menu and select your preferable device (headset, speakers).

Volume: You can set the sound of your microphone, ringer and speakers by dragging the slider to adjust it. The green arrow next to them is to hear a sample ring or tone. The more the slider is to the right, the bigger the increase of volume.

When everything is set, make sure you test your audio by clicking on Check Call Quality. This will test your settings; if you’re unhappy with the results you can keep adjusting until its meets your preference.

In audio devices, you can have an additional ringer, meaning you can have more than one device ringing when you get an incoming call. There is also a box to check if you want this additional ringer as well as an option from what audio device you want enabled (speaker, headset).

Unmute when my phone rings check box gives the user an option to select. This check box will make your Lync automatically unmute your computer speakers if they are muted when you receive an incoming Lync call.


The Microsoft Lync communications software automatically detects communications devices that are connected to your computer, including your webcam. When you go into options and then on to Video Device, your video device will be displayed. A video display will only appear if your webcam is working, if you have another program opened such as your webcam programme, you won’t see the video picture until you close that program. Video Device will also give you the option to switch between devices through a drop down list if you have more than one device. To adjust any settings, including colour balance, contrast and brightness, and black and white mode, click the webcam settings button. Click ok when everything is set.

File Saving

The File saving option is used to specify where you want to save files that you receive in conversations and recordings that you make of meetings.
Save Transferred files: Theses saved files can be used to review, work on or share later. To save your files to a specific location, click on browse under File Transfer and select the folder that you want to keep your received files in. You can also save your recorded online meetings so you can either play them back later or send them to someone. To save these recorded meetings, go to Browse under Lync recordings and select the folder that you want to keep recorded files in.